| Club Bylaws | |||||||||||||||
| I. ORGANIZATION | |||||||||||||||
| A. The name of the organization is the Computer Club
of Ocean County. |
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| II. PURPOSE | |||||||||||||||
| A. This organization, a non-profit club, has been
organized to promote the use and understanding of microcomputer technology and the dissemination of information thereof in the Ocean County, New Jersey area. |
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| III. MEMBER SERVICES | |||||||||||||||
| A. The organization will sponsor activities such as
meetings, seminars, and special interest groups on subjects of interest to the membership that are in keeping with the club's purpose. |
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| B. A membership directory will be prepared and
distributed to all members. The directory will provide a reference to other members, software knowledge, and related interest. The directory shall be updated at least once a year. |
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| C. A newsletter will be published at a frequency
to be determined by the executive board. |
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| D. As a non-profit organization, the club will not
participate in any commercial activity. The club will not sell or endorse any software, equipment, or service. |
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| E. The club can establish a computer-orientated library
for the benefit of its members. No commercial software, or any software whose copyright would be violated by copying, shall be included in this library. |
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| F. Any member participating in this library, or other
programs approved by the executive committee, shall be fully paid-up with no dues in arrears. |
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| IV. MEMBERSHIP | |||||||||||||||
| A. Membership shall be open to all individuals with an
interest in the field of microcomputers, as stated in the Purpose, who agree to abide by the rules and regulations of the organization. |
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| B. A member is one who pays the annual membership
assessment. Such a member is entitled to receive all club mailings, may attend club meetings, has voting privileges, may run for office, and may accept any appointed or elected position provided the said member remains a member in good standing. The term “in good standing” shall mean anyone fully paid up with no arrears in dues assessment. |
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| C. Membership includes all family members who
reside in the same household. Voting privilege is limited to one vote per family. |
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| D. Any member deemed not to be in good standing by
virtue of unruly, abusive, disruptive or highly argumentative conduct, may be removed from the membership roll of the organization by virtue of a majority vote of the executive committee. Should such an event become necessary, there shall be no refund, in part or in full, of any dues assessment collected prior to such removal. |
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| IV. MEETINGS | |||||||||||||||
| A. Regular meetings of this organization will
normally be held each month on a date, time, and place selected by the executive committee and approved by the membership. These meetings will be open to all members and guests. |
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| B. The annual membership meeting of this organization
shall be held at the regular May meeting each year, except if such a date is a legal holiday, then the executive committee shall select a suitable alternate date. Every member in good standing shall receive at his/her address of record a notice telling the date, time, place of such annual meeting. |
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| C. AGENDAS
A typical meeting agenda will be as follows: |
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| (a) Introduction of new members and guests. (b) Announcements (c) Business (d) Program (e) Random Access (f) Adjournment |
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| D. The presence of at least one-fifth of the club
membership shall constitute a quorum. When a quorum is not present, the program portion of the meeting may proceed, however no official business may be conducted. |
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| E. Other than stated in Section 9B, all votes shall be by
a simple majority, provided a quorum is present. |
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| F. A special meeting may be called by the president
when he/she deems it necessary to do so. Notice of such a meeting, stating the time, place, and reason shall be included in the newsletter, or mailed to every member in good standing at his/her address of record at least five days before the scheduled date. |
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| G. The president shall cause a special meeting to be
called at the request of any two members of the executive committee, or any three members of the organization, provided that such a request is made in writing at least ten days before the scheduled date. |
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| H. No other business but that specified in the notice
may be transacted at such a special meeting. |
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| VI. VOTING | |||||||||||||||
| A. Nominations for club officers may be made from the
floor by any member in good standing. Voting shall be by voice or show of hands. By majority request, any question may be voted upon by secret ballot. Voting results shall be published in the newsletter. |
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| B. A Nominating committee shall be recommended by
the president subject to approval by the membership at the March regular meeting. The president shall be chairperson and a member of the committee. The committee shall be comprised of three to five persons and will propose a slate of officers to the membership at the April meeting. |
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| VII. EXECUTIVE COMMITTEE | |||||||||||||||
| A. The business of this organization shall be managed
by an executive committee consisting of the immediate past president, the current officers, the newsletter editor and the webmaster. |
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| B. All of the executive committee members except the
webmaster and the newsletter editor shall serve for a period of one (1) year. |
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| C. Five (5) of the members of the executive committee
shall constitute a quorum. |
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| D. Each member shall have one vote, and such voting
shall not be done by proxy. |
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| E. Meetings of the executive committee shall be held
as needed. |
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| F. The executive committee may make such rules and
regulations covering its meetings, as it may deem necessary. |
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| G. Vacancies in the executive committee shall be
filled by a vote of the majority of the remaining members of the executive committee, selection to be effective for the balance of the term of office. |
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| H. The president of the organization, by virtue of
his/her office, shall be chairperson of the executive committee. |
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| VIII. OFFICERS | |||||||||||||||
| A. The Officers of the organization shall be as follows: | |||||||||||||||
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| B. Officers shall be elected at the annual membership
meeting in May and shall serve for a period of one year beginning at the June regular meeting. |
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| C. President | |||||||||||||||
| 1. The president shall preside at all membership
and executive committee meetings. |
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| 2. Shall be empowered to recommend to the
executive committee (1) The establishment of all committees (2) appointment of newsletter editor and (3) appointment of webmaster. |
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| 3. Shall see that all books, reports, and
certificates as required by law are properly kept and/or filed. |
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| 4. Shall be one of the officers who may sign
checks and/or drafts of the organization in lieu of the treasurer. |
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| 5. Shall have such powers as may be reasonably
be construed as belonging to the chief executive of any organization. |
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| D. Vice President | |||||||||||||||
| 1. The vice president succeeds to the next term
of president, acts in the absence of the president and shall in the event of the absence or inability of the president to exercise his/her office, become acting president with all the rights, privileges and powers as if he/she had been duly elected president. The vice president shall also be responsible for meeting accommodations and preparing long-range goals. |
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| E. Secretary | |||||||||||||||
| 1. The secretary shall keep the minutes and
records of the organization in appropriate books. |
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| 2. Shall file any certificate required by any
statue, federal or state. |
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| 3. Shall give all notices to this organization. | |||||||||||||||
| 4. Shall attend to all correspondence of the
organization and shall exercise all duties incident to office of secretary. |
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| F. Program Chairperson | |||||||||||||||
| 1. The program chairperson shall be in charge
of program arrangements for regular meetings. |
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| G. Membership Chairperson | |||||||||||||||
| 1. Shall create publicity as needed to draw in
new members. |
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| 2. Shall cause to be published a membership
directory once a year. |
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| 3. Shall solicit ideas and implement programs
to maintain current members and enroll new members. |
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| H. Treasurer | |||||||||||||||
| 1. The treasurer shall have the care and custody
of all monies belonging to the organization and shall be responsible for such monies and/or securities. |
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| 2. Must be one of the officers who shall sign
checks and/or drafts of the organization. No special fund shall be set aside that shall make it unnecessary for the treasurer to sign the checks issued upon it. |
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| 3. Shall render, at stated periods, as the
executive committee shall determine, a written account of the finances of the organization. Such report shall be provided to the general membership of such a meeting. |
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| 4. Shall exercise all duties incident to the office
of treasurer. |
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| IX. EXPENDITURES | |||||||||||||||
| A. Expenditures of the organization's funds shall
require authorization by the executive committee. The president and newsletter editor each shall be authorized to spend up to one hundred dollars ($100.00) per month (accountable to the executive committee) for petty cash purposes. |
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| X. DUES | |||||||||||||||
| A. The dues of this organization and the manner of
payment shall be established and revised as needed by the Executive Committee, subject to approval by the general membership. |
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| XI. AMENDMENTS | |||||||||||||||
| A. Amendments to these by-laws may be proposed at
any regular meeting. The voting on the proposed amendment will be at the next regular meeting. A copy of the proposed amendment shall be made available to each member prior to the voting meeting. |
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| B. Amendments require a two-thirds majority of the
members voting. Proxies are permitted and are to be presented to the secretary prior to the beginning of the meeting. |
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Initial Issue March, 1993
First amendment September, 1998
